Accountant


(posted December 2020)

Wisconsin Judicare, Inc. is seeking a full-time staff accountant in its office located in Wausau, Wisconsin.

POSITION:

Wisconsin Judicare Inc. is seeking to hire a full-time Accountant to assist in the non-legal management of the firm with specific emphasis on the day-to-day function of the Finance Team. There is a special emphasis on financial and grant reporting and compliance with funder regulations. The position will be a key member of the Financial team consisting of the Executive Director, Finance Director and Accounting Technician. This exempt position is in Wausau Wisconsin at 401 N. 5th Street. The Finance team is primarily working remotely at the current time, with regularly scheduled in office time periods. The position reports to the firm’s Finance Director. 

ABOUT US:

Wisconsin Judicare Inc. is a non-profit law firm which provides free civil legal services to low- income persons in the thirty-three northern counties of Wisconsin. Wisconsin Judicare also serves Native Americans from the 11 federally recognized tribes in Wisconsin. The current budget is approximately $4 million per year with a staffing level of 40 positions and approximately 30 funding sources. 

KEY RESPONSIBILITIES:

Under the direction of the firm’s Finance Director the Accountant will be assigned responsibilities to both perform and oversee the daily operations of the firm’s accounts payable, banking, physical inventory, trust accounting, taxes, insurance, leave tracking, accounting software maintenance, payroll, accounting, inventory, personnel, and the operations of the grants reporting systems. 

Accounts Receivables

  • Oversight of daily financial transactions including verifying, classifying, computing, posting and recording account receivables; including grants and other receivables and reconciliation of the account receivables ledger. 
  • Monitoring grant revenue actual to budget and alerting Administration of any material variances.

Accounts Payables

  •           Oversight of the Accounting & Personnel Clerk by ensuring that all invoices submitted for payment are recorded accurately for the period, and coded to the proper grant, department, purpose, location and are in compliance with funder regulations.

Payroll

  • Oversight of payroll to ensure that employees are budgeted for and recorded properly in the general ledger account. Specifically, for budgeting and grant reporting. 
  • Assist with timekeeping systems and reporting to ensure accuracy.

Reconciliation of Accounts

  • Prepare reconciliation of balance sheet accounts, as assigned.
  • Assist in preparing financial statements and conducting efficient account auditing procedures by reviewing general ledger accounts and related journal entries. 
  • Participate in month-end closing, and additional assignments for monthly financial reporting.

Grant Accounting

  • Track and record all grant activity including revenues, expenses, accounts receivables and deferred revenue on grant reports. 
  • Create financial statements in the accounting software for each grant including reconciliation of the revenue and expenses.
  • Prepare grant budgets for discussion and presentation to the organization’s management and funding sources.
  • Preparation of funding source financial statements and client service reports to the oversight authority.
  • Effectively work with management and communicate on all aspects of the grant financials.

Month-end / Financial Statements

  • Prepare and assist with data input of all accounting entries for the fiscal period.
  • Prepare accurate, timely financial statements in accordance with our established schedule and with input from the rest of the Finance Team, including comparative budget to actual. 
  • Analyze financial statements for discrepancies and other issues that should be brought to the Finance Director/Executive Directors attention.
  • Prepare forecasts and projections of cash flow and other performance indicators.
  • Assist with preparation of financial packet for Board of Directors’ meetings.

Year-End

  • Assist in the preparatory work for each financial audit including preparation and review of accounting schedules, preparation of journal entries, and communicate with auditors during audits.
  • Assist with preparation and submission of tax statements. 
  • Prepare grant, government, and service reports, from Client database Legal Server and assist in tracking year to date expenses. 
  • Assist with preparation of annual firmwide and grant budgets.

Compliance

  • Assist in development, implementation, and enforcement of corporate policies and departmental procedures related to finance and accounting functions to ensure appropriate accounting internal controls and record retention systems are maintained by the organization. 
  • Maintain physical inventory system including updating spreadsheets, inventory database, tagging new items and processing disposal forms including auditing assets as required by grant funders.
  • Spot errors and suggest ways for improving procedures. 
  • Plan, assign and review another staff’s work as necessary.
  • Ensure compliance with GAAP and Uniform Guidance.
  • Ensure proper record retention is upheld for all financial records.
The Accountant will also be expected to perform other duties related to the administration of the program which are not related to the substantive legal work of the program. 

Qualifications

  • Education: Bachelor’s degree in accounting from an accredited university, in addition to equivalent work experience. 
  • Experience: Preferred at least 2+ years of accounting experience of financial reporting, accounts receivable, accounts payable, payroll and account reconciliations.
  • Expertise: Must have advanced proficiency in Microsoft Excel, and other Microsoft Programs. Proficient and working knowledge of accounting software packages and payroll reporting, experience with Financial Edge a plus. Provide analytical and problem-solving skills. This position requires attention to detail, a high level of flexibility, and a professional attitude. Applicant must be able to handle confidential information in a professional manner and have professional ethics. 
  • Language: Comprehend and use basic language either written or spoken to communicate information and ideas.
  • Hours of work: May vary based on Firm need.
  • Travel: May vary based on Firm need.

Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk or hear, and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

SALARY AND FRINGE BENEFITS:

The salary for the Accountant position is competitive. This position includes full fringe benefits, which currently consist of health, dental, life and disability insurance, 403(b) retirement plan, and vacation and sick time.

HOW TO APPLY

Submit resume, references, and writing sample to:
Mary Jo Nyenhuis, Executive Secretary
Wisconsin Judicare, Inc.
P.O. Box 6100
Wausau, WI  54402-6100
OR
info@judicare.org

 
Wisconsin Judicare is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by State or Federal law.